2019 AGM Minutes

 

2019 Minutes attached for comments and Matters arising which should be passed to the Secretary by 21st September.

Minutes of Annual General Meeting held at the Clubhouse on Thursday 14 November 2019 at 2pm –  In the Chair: Colin Burgess.

1. Apologies.
From :- Annette Court-Hampton, Tony Benham, Isabel Baldrey, Diana Lee, David &
Margaret Strange, Vicky Ingram, Andy Lugg, Sue Bell, Rob Wevill, Gloria Taylor, Lin
Hexter & Ian Pepper.

2. Minutes of 2018 AGM
…were accepted.

3. Matters Arising.
No matters arising.

4. Chairman’s Report.
Colin thanked all who had helped run the Club over the last year, and made reference to
the death of Keith Marshall, the last surviving founder member.
Colin passed on best wishes to Bryan Parsons, a past President, who has retired from
bowls due to ill health.
Colin congratulated Judy on becoming Ladies L&PD President this year.
He thanked Roy for his contribution as Club Captain and to Jan Spendlove for keeping
the garden in good order.

5. Secretary’s Report.
Attendance List circulated for signatures – this will double as GDPR Statement for year.
Bob thanked all those who had helped with site maintenance.
No P&DL motions to be considered this year.
Questionnaire regarding entry into men’s league competitions suggested there were just
about enough players, so Club have entered into the Saturday League and Evening
League next season.
Bob thanked Deborah for her year as Safeguarding & Welfare Officer. Deborah had
stood down and a volunteer was required to take over this role. Bowls England had stated
it was compulsory for all clubs to have a Safeguarding Officer; the implication is that if
the post is unfilled the club will be de-registered.
Also a need for a volunteer to pre-purchase raffle prizes next year and this will be raised
at the Spring Meeting.

6. Treasurer’s Report.
John presented the Accounts which were accepted and thanked Bob Brown for his
assistance as Honorary Examiner.

7. Captain’s Report.
Roy, in his last year as Captain, thanked all those who had helped make a success of the
mixed friendly matches.
He especially thanked Jim, the Club Vice Captain, for his support.
The Christmas Dinner & presentation evening was arranged for 19 December.

8. Fixture Secretary’s Report.
Arrangements for next season were well advanced.
It was agreed that changes after the Fixture List had been issued would the responsibility
of the Club Captain for Mixed Friendlies, the Match Secretary for men’s matches &
Ladies Captain for Ladies matches. Details of the officers are already on the Bowls
Devon website, but would be circulated to the appropriate clubs.

9. Lady Secretary’s Report.
Judy thanked the ladies for their support this year especially those who put their names
forward to play in the P&D League. Once again the ladies just about managed to put a
full team out for each match and hoped there would be more names to select from next
season.
The ladies have entered the recently formed Borders Triples League next season.
The ladies came 4th
in Division 2 of the P&D this year – one place higher than in 2018.
The Club had players selected to play for Section 8 in the Jubilee Trophy in August but
unfortunately lost to Section 1.
At the Section 8 AGM it was stated that as the majority of clubs no longer wore blazers,
this would no longer be compulsory. Also it was stated that the cost of playing in County
Games would be reviewed to reduce the entry fee.
Judy mentioned
• the Club will be decorating a Christmas tree at St Bartholomews Christmas Tree
Festival; the festival starts on the afternoon of Saturday 14
th December;
• the Coffee and Mince Pie morning will be on Saturday 7th December;
• the decorations for the Club house will be going up on Thursday 5th December;
• the P&D AGM will be this Saturday 10am at Plymstock Bowling Club when Judy
will be awarded my Presidents chain of office and support will be appreciated.

10. Green Marshall’s Report.
Mark thanked all the green team members for their work during a year. He also thanked
all club members for respecting the green and would welcome anyone who wished to join
the team. He asked that players replace divots, especially in wet weather. Consideration is
being given to acquiring playing mats, to help protect the green and for player security.

11. Match Secretary’s Report.
Colin referred to problems in getting enough members to play in League matches and
hoped this would improve next season. The Selection Committee was developing some
procedural changes which would help selection next season.

12. Competition Committee Report.
All but 2 of the finals (Husband and Wife/Novice) were completed on the agreed finals
dates.
The changes to significant dates relating to all competitions next year, should allow
more time for the early rounds to be completed on time.
Entry fees, which were overlooked this year, would be announced at the start of each
season.
A suggestion to change the Husband and Wife Competition to the format used in the
Ashcroft Trophy, but the Committee agreed to continue with the existing format.

13. Coaches Report.
The Club’s recruitment methods were being reviewed for next season. Practice sessions
for back end players may be held next season, and Colin also recommended that new
players do not play skips in roll ups.

14.Website Report
John said that Peter Ford had volunteered to help him with the website. They would
review content & style over the winter.

15. Election of Officers & Committees.
Bob had circulated a list of all posts filled through the usual nomination procedures.
Vacancies were filled as follows:
Match Secretary – Colin George
Club Coach – Colin Burgess
Club Secretary – Bob Smith (who also confirmed he would stand down after this year).
Club Vice Chair – Roy Holland
Men’s Selection Committee – Colin George, Colin Burgess, Bob Smith
Competition Committee – joined by Derek Andrews & Mandy Holland
Results of voting:
Ladies Selection Committee – Pat Blake
Mixed Selection Committee – Pat Blake & Viv Marsden

16.Election of Examiner.
Bob Brown was voted in as Honorary Examiner

17.Proposed Changes to Constitution.
All the proposed changes were agreed. The Constitution would be amended and reissued, possibly as a loose leaf folder to simplify future changes.
18.Proposed Changes to Club Rules.
All the proposed changes were agreed, except that the morning session would end at
1300 and the afternoon session start at 1400. Members were reminded that Club
Competitions should start at the beginning of each session to allow rinks to be drawn
The Rules would be amended and re-issued, possible incorporated into the loose-leaf
folder with the Constitution.

19.Club Night.
It was agreed that Friday would remain as “Club Night”, but as a roll up, rather than a
seasonal competition. It would continue to be arranged by the Club Captain & Vice
Captain.

Bob Smith
Secretary,
November 2019