AGM Minutes 2016

Yealmpton Bowling Club

 Minutes of Annual General Meeting held at the Clubhouse on Thursday 10 November 2016 at 2pm

In the Chair : Mike Kerswill

From:- Roseann Burridge; Clive Harley; Keith Marshall; John Osborne; Alan Lowe; Leslie Davernport; Yvette Steward; Neil Ashcroft; Joy James; Peter Medway; John Hockaday; Yvonne Musto (who had resigned); Hilda Lewis; Jan Spendlove & Brian Tabb. Bob read a letter from Brian thanking members for their cards and good wishes following the death of his wife.

Minutes of 2015 AGM

…were accepted.

  1. Matters Arising.

Bob reminded members to check the new instructions for use of the Fire Extinguishers.

Benches – the acquisition of 2 further benches had been agreed in principle by the Management Committee and would be reviewed in the Spring following a decision on the paving of the green surrounds.

 

  1. Chairman’s Report.

The Chairman reported the death of David Grantham. Details of the funeral will be notified in due course.

The Chairman said he was arranging for windows in the Clubhouse to be replaced, was organising the new Honours Board and was proposing that the Fixture Booklet should contain adverts.

  1. Secretary’s Report.

Bob said the Committee had invited Derek Andrews to become an Honorary Member, which he had accepted.

The creation of the new Athletic Association Committee had help in developing the case for funding from SHDC.

The results of voting on the P&DL motions are set out in Appendix 1.

The Committee were considering a proposal by Roseann that a Social Committee should be set up.

The Committee were also considering whether to arrange any special events to celebrate the 40th anniversary of the Club (Yealmpton had already been awarded the Section 8 men’s match against the Devon President).

Bob was standing down after 8 years as Secretary and thanked all those who helped & supported him & wished his successor well.

  1. Treasurer’s Report.

Marcia presented the Accounts which were accepted.

After allowing for winter costs on the green and ringfencing some funds for future equipment, there was only about £2000 left in the kitty and would need to be built up. A rise in the membership fee may be necessary next year.

  1. Captain’s Report.

Fred thanked those who helped him during the season and reported that despite losing 16 of the 22 matches everyone enjoyed themselves. Similarly, the South Hams Triples. Fred also said Club Night on Fridays was not well supported and suggested the Committee consider changing it to Tuesday or Thursday mornings.

Fred was standing down as Captain after many years and members thanked him for his contribution to the success of the Club.

  1. Fixture Secretary’s Report.

Alan had resigned but was continuing until the new Fixture Secretary was in office. The Fixture booklet would be larger this year with an increased font & colour coding.

Next season will start on 22 April; the Committee is also considering extending the season. Most fixtures had now been arranged. The Chairman thanked Alan for his period as Fixture Secretary.

  1. Lady Secretary’s Report.

The ladies had had a good year winning promotion to Division 1, but did not enter the Grace Matthews or Interclub competitions due to shortage of players. Judy thanked members who had helped cater for a number of events and those who volunteered to be markers or umpires.

The results of the voting for motions put to Lady’s P&D AGM are shown in Appendix 1.

  1. Green Marshall’s Report.

Due to the efforts of the green team last winter & in the Spring, the green had played well again all season. Mark thanked all members of the team, especially Derek for stepping in during Mark’s absence.

  1. Match secretary’s Report.

Jim reported an indifferent season for the men, although relegation in the Saturday League was avoided in the last game of the season.

  1. Competition Committee Report.

Fred said all Competitions had run smoothly and thanked all those who had helped him. He especially thanked Don & Roseann for organising the excellent lunch in the summer.

  1. Coaches Report.

Thirteen new members had been recruited and coached during the season, one of the highest for clubs in the Plymouth area. This caused some problems as they did not all start on the same date and were at different stages of development. Colin thanked those who had assisted.

  1. Election of Officers & Committees.

There were 2 vacancies in the Management Committee:

Club Captain – Roy Holland agreed to fill this post.

Hon. Secretary – remains vacant.

Fred volunteered to become Club Vice Captain and to fill one of the male members of the Mixed Selection Committee, leaving one male vacancy. Margaret Strange and Mandy Holland were voted in as the lady members.

Derek Andrews & Roy Holland agreed to join the Competition Committee, leaving one vacancy.

A full list of Officers is shown at Appendix 2.

  1. Election of President.

Bryan Parsons was voted in as President.

  1. Election of Examiner.

Bob Brown was voted in as Honorary Examiner

 Bob Smith

Ex Secretary

November 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 1:Results of Voting for Motions to Men’s P&D AGM 2016.

Proposal Content For Against
1. by Plympton Seconded Plymouth SFD Alter change of Rule on voting at meetings, from two thirds to a simple majority. 4 12
2. by Unity Park Change the evening start time to bring it in line with county times 16 0
3. by Civil Service Seconded by Mount Gold To include the wearing of Bowls England approved white tailored shorts will be allowed in Plymouth & District bowls matches 8 8

 

4. by New Plymouth Seconded by Civil Service Each winning rink shall receive one point, the winning team when the four rinks are added together will receive another four points, if the match is drawn these would be split two points each in all League matches 13 3

 

5. by Oreston Seconded by Tavistock SFD The Evening League to be played as a League with 2 teams promoted and 2 teams relegated at the end of the season 16 4

 

6. by Oreston seconded by GPC Saturday League matches will start at 2pm and shall consist of four rounds each of four rinks (32 ends). If participating Clubs MUTUALLY AGREE, a different starting time and or four rounds each of six ends may be played on each of four rinks (24 ends) 14 2

 

LADIES P&D PROPOSALS AND AMMENDMENTS.

 

PROPOSAL CONTENT For Against
1. by Buckfastleigh If for any reason a club is unable to fulfil a fixture we would like to be given the opportunity to re-arrange the game, as a lot of clubs have reduced membership and are finding it difficult to always be able to fulfil their obligations on certain dates 6 0
Suggested Amendment

by Plympton

Plympton Ladies would like the word ONCE inserted after the word game

 

6 0

 

PROPOSAL CONTENT For Against
2. by Saltash Saltash Bowls Club propose “ that teams awarded a win for an un-played match or unfinished match through default of their opponents shall receive” SIX POINTS and TEN SHOTS . The defaulting team to be deducted TWO POINTS and TEN SHOTS 5 1
Suggested Amendment by Plymstock “that teams awarded a win for an un-played match or unfinished match through default of their opponents or by breach of rules shall receive” SIX POINTS and TEN SHOTS and TEN SHOTS be deducted from the defaulting team. 6 0

 

 

Appendix 2.

 

President……………Bryan Parsons

 

Management Committee

Chair………………………Mike Kerswill       

Treasurer…………………Marcia Harvey       

Club Captain……………..Roy Holland

Ladies Secretary………….Judy Smith

Match Secretary………….Jim Harvey

Fixture Secretary…………John Osborne

Green Marshall…………..Mark Pope

Club Coach…………………..Colin Burgess

Secretary………………….Vacancy

Other Club Officers

Vice Chair…………….…..Neil Ashcroft

Club Vice Captain………..Fred Lewis

Ladies Captain……………Marcia Harvey

Ladies Vice Captain…….. Judy Smith

Selection Committees

Men’s Selection Committee: (5)

Neil Ashcroft, Alan Barwell, Jim Harvey, Mike Kerswill, John Osborne.

Ladies Selection Committee: (3)

Marcia Harvey (Ladies Capt), Judy Smith (Ladies Vice Capt), Mandy Holland.

Mixed Selection Committee: (5)

Roy Holland (Chair, Club Captain), Mandy Holland, Margaret Strange, Fred Lewis plus one male vacancy.

Competition Committee: (5)

Pat Blake, Mandy Holland, Derek Andrews, Roy Holland plus 1 vacancy.